Jul 312013
 

Time Management Tip:

How to create an extra hour a day.

Do you feel like time flies through the day and before you know it the day has gone. Worse you struggle to remember what you did and you doesn’t have a real sense of achievement or progress.

If you do you feel like that at the end of the day you are like almost all the people I talk to.

How would you like an extra hour a day.

One of the easiest ways my clients have a created what feels like an extra hour a day is to track your energy levels and define your high productivity period.

Our energy goes up and down during our waking hours. Do you know when you are most productive?

My clients tell me they are 2 – 5 times more effective in their high productivity period compared to the rest of the day.

Find out when you are at your most productive and use that time for a HIT – that’s a high impact task – that gives you a clear sense of progress and achievement. You will complete this task is less than half the time of trying to do it when you are tired and/or distracted.

For example, Craig, a small business MD, was trying to complete a new strategic plan at the end of the day after most of his staff had left. “It’s the only time I don’t get interrupted” he said. But several weeks later he was struggling to make progress.

He found he was continually reworking the plan.

Craig identified his high productivity period as mid morning. He planned an interruption free block of time to work on the strategic plan. He completed the plan in 4 days.

Craig estimates he saved 10 – 20 hours using this approach compared to trying to do the strategy at the end of the day.

Create your extra hour a day by identifying you high productivity period and completing high impact tasks in that time.

Want to take more control of your time? Here are some tips you probably haven’t hear before.

Have the time of your life today!

Michael

Jul 172013
 

Time Management Tip:

Here’s a way to rescue your time.

Ever got to the end of a day and wondered where your time went. People in my programs tell me this happens all the time to them (sometimes it’s even the whole week!)

What if there was a way to rescue your time!

I don’t have a time machine, sorry. But there is a great tool that can monitor your time, based on how you have used your computer, and give you insights as to where your time goes. Try Rescue Time.

Once you understand where your times goes you can significantly improve your time management.

Tracking your time is a very powerful time management technique. Most people I talk to tell me that it is “painful” to track their time. Here’s a tool that makes tracking your time really easy – Time Tracking Tool.

Now you can work out ways to reduce distractions and increase time spent on your highest priorities.

Want to take more control of your time? Here are some tips you probably haven’t hear before.

Have the time of your life today.

Michael

 

Jul 152013
 

Time Management Tip:

The secret ingredient of effective time management.

In David Allen’s recent GTD newsletter he wrote,

The concept of daily or weekly to-do lists is as outdated as rotary phones. Instead we need a total, 360-degree view of everything we want to accomplish, and all the actions required to start any of them ………

What David is saying is that getting really clear about your life goals and your goals for this year is critical for effective time management.

Almost all the people that I speak to at events, training sessions and coaching programs are not clear about their life goals. And they have not really thought about what they want to achieve this year.

Think about it, if you don’t really know what you want in your life this year how can you know if you are using your time effectively?

So take some time to create some dreams, life goals and goals for the rest of this year. 

Then you will see how this helps you to prioritize, which will improve your time management effectiveness.

Want to get more control of your time? Here’s how!  And receive a gift that steps you through how to set your goals.

Have the time of your life, today!

Michael

Jul 092013
 

Time Management Tip:

How do you make more time for your kids?

Would you sell one of your kids for $100 million? Be honest.  Michael Lazarow asks this question in his post.

Since no one would make this trade, he wrote, we must all value our kids much more than $100 million. Yet very few of us act that way.

Though silly in many ways, the question opens a window into our priorities. Our personal priorities. And our professional ones as well, as not spending enough time with our kids is often cited as the #1 parenting regret.

We work at night while our kids play at home – next to us or in the next room – but without us.

We travel to “must-attend” meetings while our kids perform in recitals without us.

We look at our phones when our kids want us to look at them.

We get frustrated with our kids when we should be enjoying them.

We yell at them when they should be the ones yelling at us for being so selfish.

What decisions would you make differently if you truly valued your children more than $100 million?

Read the full post here – Michael Lazerow.

Want to get more control of your time? Here’s how!

Have the time of your life.

 

Jun 202013
 

Time Management Tip:

How your inner dialogue impacts your time management!

How are you today?

How do you answer when others ask how you are?

Do you respond: “Busy”. Or maybe “I am so busy and just can’t get through everything!” or “I am just exhausted!”?

What language do you use to talk to yourself?

Our brain absolutely believes the words we say, in our heads, and even more strongly when you say them out loud. Your words fire off an electrical impulse in response. What difference would it make to your time management if you used words that told your brain how your are in control and on tops of things.

How you talk to yourself has a major impact on whether you feel under control.

The more you feel calm and under control, rather than frantically busy and out of control, the better you use your time. You make better decisions. You are more proactive and less reactive.

Take note of how you talk to yourself and others. Stop using the word busy. Try it and let me know what difference it makes for you.

Want an extra hour a day? Check out these time management secrets.

Have the time of your life.

Michael

 

Jun 192013
 

Time Management Tip:

Why clarity has a powerful impact on time management effectiveness.

A self made millionaire, Haroldson Lafayette Hunt, know as HL, gave us a great inisght on how to be successful and use our time wisely.  HL said that we must decide exactly what we want to accomplish. He commented that in his experience most people don’t get really clear about what they want.

So decide exactly what you want to achieve, for today, this week, this year and your whole life.

HL then said work out what price you will have to pay to get it. Decide if you are willing to pay the price. If you are prepared to pay the price go get it. If you don’t want to pay the price don’t even start. Find something else that has a price you are willing to pay.

This advice has a massive impact on you effective use of time. I suggest if we use this advice there will be a lot less time wasted on stuff that is not really important.

Find out how to take control of your time at work.

Michael

 

Jun 022013
 

Time Management Tip:

Don’t mistake activity for achievement.

So many people today complain about not having enough time, running out of time or being time poor. Our 24 x 7 society has helped to create these time pressures. But it has also created a culture of being reactive and busy  rather than being productive.

Being busy is not being effective. Activity is not achievement. Yet many businesses reward people who look busy. They work long hours, they seem to take on many tasks/projects and they rush from one to the next. I believe this creates more busyness and less productivity.

I think businesses should reward people who can get all their work done without working many extra hours. Companies should reward people who set boundaries and deliver high quality work, rather than say yes to everything.

But it easy to get caught in the “I’m busy” syndrome.

I suggest we can take a different approach. Focus on achievement not activity. Ask yourself “will this task move me closer to my goals/objectives?” If NO, then think seriously before doing it. I am not saying be totally selfish and only do what you want. I am saying make a conscious choice about what you do.

Try it for a week and let me know if your feel more productive and balanced.

Have the time of your life.

Michael

May 302013
 

Time Management tip:

How to Improve Your Time Management through Clarity.

We are all time pressured. There is so much to do and with limited resources. We want more balance in our time. I hear these types of statements each week from my clients. But, when I ask one question, about 80% don’t have a clear answer. This is the question:

If you could magically have an extra hour a day what would you spend it doing?

Clarity of purpose makes a huge difference to your time management. Ask your self, “what do I ultimately want to achieve?”

How you spend your time each week impacts on what you achieve in your life. Think about where you were at three years ago. Now think about where you are now. Are you happy with what you have achieved and experienced? Whether the answer is yes or no doesn’t matter. My point is what you get comes from how you choose to spend your time.

Let’s take a specific example. One of my clients told me that three years ago he said to himself he needed to improve his fitness and focus more on his health. Today is he even less healthy than three years ago. Why? Because each week there was a reason (or excuse) for not starting (or continuing) the focus on health.

Then he woke up one morning and it was three years later — his behaviour had not changed.

Get clear about what you really want. And get clear about how you would feel in three years time if you had done basically nothing about achieving it.

Have the time of your life.

Michael

May 292013
 

Time Management Tip:

How your workspace impacts your time management.

David Allen, in his latest GTD newsletter, reminds us how important it is to create the right space so you can be productive. When he says space he means both mentally and physically.

David says, “To tackle something most productively you need room. Physically you need all your tools in order and an open space for spreading your raw elements and assembling structures. Psychically you need an empty head, clear of distractions and unfinished business holding your attention hostage”

Here is the link to the full article http://www.davidco.com/newsletters/archive/0513.html

The bottom line is that your physical space impacts on your mental state, which in turn influences your productivity.

In the most simple terms set up your work space with a structure that works for you and then put stuff where it belongs in your structure.

Have the time of your life,

Michael

May 242013
 

Time Management Tip:

How Routines Lead to Effective Time Management.

Routines are a great way to improve your time management because they remove the thinking and decision making and help you take action.

Ask anyone who has a consistent regular routine. This could be exercising every morning at 6am. A more common example is having a morning coffee or the way you get to work. You just these things without having to make a decision.

When you have a choice it is easier to be less effective. To go back to sleep rather than exercise. To react to an interruption rather than do some planning.

Try to strengthen simple routines. Because on a day to day basis, we’re stressed, we’re overwhelmed. We can’t think about, what’s our priority, or what’s the best thing to do? You need to have a routine in place.

A routine makes the action as frictionless as possible so it becomes easier to invest your time in what you want to do and you’re much more likely to do it.

Try creating a routine today and let me know how it works for you.

Have the time of your life.

Michael