Feb 122014
 

Time Management Tip:

How To Perform At Your Peak Every Day: 10 Tips For Working Smarter In 2014

From the article by David Rock. Get the full details here

http://www.forbes.com/sites/laurashin/2014/01/15/how-to-perform-at-your-peak-every-day-10-tips-for-working-smarter-in-2014/3/ 

1. Don’t check your email first thing. 

2. Make your first task of the day prioritizing your top three goals.

3. Conserve your decision-making energy at every opportunity.

4. Find and protect your quality thinking time.

5. Reserve meetings for your low-focus time.

6. Don’t waste precious energy multitasking. Single-task as much as you can.

7. At the beginning of each meeting, decide where you want to be by the end and the most effective effective way to get there.

8. Learn to maintain a positive state of mind.

9. Carve out down time.

10. Celebrate small wins.

May 2014 be your best year yet!

Michael

Aug 292013
 

Time Management Tip: Make a commitment to improve your time management

Five frogs are sitting on a log. Four decide to jump off. How many are left? Five, because deciding is different than doing.”

Many people I talk to should all over themselves. They might think about what they should do, or they will get a sudden inspiration “I should plan my week.” Rarely do these shoulds turn into I did, I finished, I completed.

Thoughts & decisions are worthless … unless you turn them into commitments.

Can you tell when you are holding back on committing to action? Or when others are avoiding committing to action? I see it all the time in meetings and in my coaching sessions. I hear comments like “I could do that” “that’s a good idea” “yeah, that could work.”

But there is hesitation and a lack of any sign they are committed to action.

For example in my coaching sessions if a client says “that’s a good option” stops talking and sits back in their chair, I am concerned there is a lack on commitment. If they say “that’s a good idea, I’ll do that” and they lean in nodding and write in their diary, then I am believe they have made a commitment to themselves to take action.

Do you make clear commitments to yourself? Have you really committed to improving your time management?

Here are some more time management resources.

Time Management Articles

Time Management Books

Time Management Videos 

Have the time of your life.

Michael

Aug 272013
 

Time Management Tip: Sometimes doing less gets more done.

I was reading an article from David Allen, author of the Time Management Book, Getting Things Done (GTD) and the take away message for me was:

Sometimes we need to do less so we can get things done.

In the article (see link below) David says that to get to his ideal state of mind & emotion he does not work harder and faster.

He creates his best state of mind by letting go, by getting quiet and just being.

I believe David’s insight is the key to effective time management in 2013 & beyond. No longer can we do everything or catch-up. No amount of working harder and faster will get you there. At times we must slow down and make choices about what to do and what not to do.

David Allen’s food for thought

Here are some more time management resources.

Time Management Books

Time Management Articles

Time Management Videos 

Have the time of your life.

Michael

Aug 262013
 

Time Management Tip: How procrastination can help effectiveness.

Last week one of my clients was completely frustrated. “How come so many tasks take much longer that they should?” she complained.

We are not very good at estimating how long a task will take.

Often these tasks take 2 or 3 times as long as you think they should. Why? There are several reasons. One is that we are just really poor at time estimation.

Second is that we are constantly interrupted which stops your thinking flow and wastes as much 15 minutes not including the time of the interruption.

Third, our mind energy is not at the right level for the task. And this is when procrastination actually helps you to be productive. If you find that your mindset is just not right for an important task such as a major proposal or a creative presentation, then stop!

Think about your energy levels and how they flow during the day. Now reschedule the task for a time when your energy and mindset will get the job in the least time.

Here are some more time management resources.

Time Management Articles

Time Management Books

Time Management Videos 

Have the time of your life.

Michael

Jun 192013
 

Time Management Tip:

Why clarity has a powerful impact on time management effectiveness.

A self made millionaire, Haroldson Lafayette Hunt, know as HL, gave us a great inisght on how to be successful and use our time wisely.  HL said that we must decide exactly what we want to accomplish. He commented that in his experience most people don’t get really clear about what they want.

So decide exactly what you want to achieve, for today, this week, this year and your whole life.

HL then said work out what price you will have to pay to get it. Decide if you are willing to pay the price. If you are prepared to pay the price go get it. If you don’t want to pay the price don’t even start. Find something else that has a price you are willing to pay.

This advice has a massive impact on you effective use of time. I suggest if we use this advice there will be a lot less time wasted on stuff that is not really important.

Find out how to take control of your time at work.

Michael

 

Dec 172012
 

Time Management Tip:

Less is more – one of those philosophical quotes that challenges our thinking.

Greg McKeown, writing for the Harvard Business review (HBR) tells us that the Disciplined Pursuit of Less enables us to reach a higher level of success.

McKeown’s suggestions for this pursuit are:

Use more extreme criteria – to define what you are passionate about and what you are really good at.

Ask “What is essential?” and eliminate the rest – figure what habits/beliefs are helping you move forward and the ones that either add no value or hold you back. Only keep the ones that clearly benefit you.

Third, beware of the endowment effect – which says that we give higher value to things we own. Instead ask yourself, “If I did not have this opportunity, how much would I be willing to sacrifice in order to obtain it?”

The full article can be found at The Disciplined Pursuit of Less – HBR.

And if you would like to take this a step further and make 2013 your best year yet you can get this Personal Best Year program free with this Time Management System.

Have the time of your life.

Michael

 

Nov 132012
 

Time Management Tip:

“I love the thing and I hate it at the same time. The reason I love it is that it gives me so much power. And the reason I hate it is that it has so much power over me.”
This insightful quote from a senior executive artfully describes the “always connected” experience of today’s managers.
Leslie Perlow, author of, Sleeping with your smart phone, says their are significant benefits from being disconnected — from your phone that is.
Perlow suggests we have planned predictable time off (PTO).
Perlow found that people who planned PTO were more satisfied at work, had better work-life balance and were excited about going to work each day. They are also more likely to stay at the organization and feel they add value.
So what does PTO look like?
Every team member sets a goal around PTO. The team discusses each person’s PTO goal and progress each week as part of the weekly meeting. The team leader supports & encourages the PTO process.
Now it’s your turn. What is your PTO goal for 2013?
How much time off did you take in 2012? If you are like most people it is not enough. Now you are tired and just wanting the year to end.
Have the time of your life.
Michael

This

Oct 092012
 

Time Management tip:

What do successful people do in the first hour of their date. The late great Steve Jobs said he looked in the mirror.

Steve said he looked in the mirror and asked himself the question;

“If today was the last day of my life would I want to do what I am about to do today?”

If the answer was yes too many times in a row then I need to change something.

How would you answer this question? How would this reflection effect how you use and value your time?

Have the time of your life, today!

Michael

Aug 242012
 

Time Management Tip:

Are you more productive with a clean desk?

Many people suggest to me that they are more effective with a messy desk and office. It is not a mess — they know where everything is!

If you are one of these people how would you cope with BHPs 11 page clean desk policy.

Probably not too well. The interesting thing is that even those people I have spoken to do that are fully committed to a clean desk, disliked the idea of an 11 page clean desk policy.

The feedback here is that people do not want to follow leaders that micro-manage and dictate what they do, including how “clean” their desk is.

So here is the real productivity tip. Micro-managed teams are more likely to have lower productivity.

High productivity is associated with engagement, motivation and purpose.

As a leader spend your valuable time building engagement rather than writing 11 page policies.

Have the time of your life.

Michael