Jul 172013
 

Time Management Tip:

Here’s a way to rescue your time.

Ever got to the end of a day and wondered where your time went. People in my programs tell me this happens all the time to them (sometimes it’s even the whole week!)

What if there was a way to rescue your time!

I don’t have a time machine, sorry. But there is a great tool that can monitor your time, based on how you have used your computer, and give you insights as to where your time goes. Try Rescue Time.

Once you understand where your times goes you can significantly improve your time management.

Tracking your time is a very powerful time management technique. Most people I talk to tell me that it is “painful” to track their time. Here’s a tool that makes tracking your time really easy – Time Tracking Tool.

Now you can work out ways to reduce distractions and increase time spent on your highest priorities.

Want to take more control of your time? Here are some tips you probably haven’t hear before.

Have the time of your life today.

Michael

 

Jul 152013
 

Time Management Tip:

The secret ingredient of effective time management.

In David Allen’s recent GTD newsletter he wrote,

The concept of daily or weekly to-do lists is as outdated as rotary phones. Instead we need a total, 360-degree view of everything we want to accomplish, and all the actions required to start any of them ………

What David is saying is that getting really clear about your life goals and your goals for this year is critical for effective time management.

Almost all the people that I speak to at events, training sessions and coaching programs are not clear about their life goals. And they have not really thought about what they want to achieve this year.

Think about it, if you don’t really know what you want in your life this year how can you know if you are using your time effectively?

So take some time to create some dreams, life goals and goals for the rest of this year. 

Then you will see how this helps you to prioritize, which will improve your time management effectiveness.

Want to get more control of your time? Here’s how!  And receive a gift that steps you through how to set your goals.

Have the time of your life, today!

Michael

Jun 202013
 

Time Management Tip:

How your inner dialogue impacts your time management!

How are you today?

How do you answer when others ask how you are?

Do you respond: “Busy”. Or maybe “I am so busy and just can’t get through everything!” or “I am just exhausted!”?

What language do you use to talk to yourself?

Our brain absolutely believes the words we say, in our heads, and even more strongly when you say them out loud. Your words fire off an electrical impulse in response. What difference would it make to your time management if you used words that told your brain how your are in control and on tops of things.

How you talk to yourself has a major impact on whether you feel under control.

The more you feel calm and under control, rather than frantically busy and out of control, the better you use your time. You make better decisions. You are more proactive and less reactive.

Take note of how you talk to yourself and others. Stop using the word busy. Try it and let me know what difference it makes for you.

Want an extra hour a day? Check out these time management secrets.

Have the time of your life.

Michael

 

Jun 192013
 

Time Management Tip:

Why clarity has a powerful impact on time management effectiveness.

A self made millionaire, Haroldson Lafayette Hunt, know as HL, gave us a great inisght on how to be successful and use our time wisely.  HL said that we must decide exactly what we want to accomplish. He commented that in his experience most people don’t get really clear about what they want.

So decide exactly what you want to achieve, for today, this week, this year and your whole life.

HL then said work out what price you will have to pay to get it. Decide if you are willing to pay the price. If you are prepared to pay the price go get it. If you don’t want to pay the price don’t even start. Find something else that has a price you are willing to pay.

This advice has a massive impact on you effective use of time. I suggest if we use this advice there will be a lot less time wasted on stuff that is not really important.

Find out how to take control of your time at work.

Michael

 

Jun 022013
 

Time Management Tip:

Don’t mistake activity for achievement.

So many people today complain about not having enough time, running out of time or being time poor. Our 24 x 7 society has helped to create these time pressures. But it has also created a culture of being reactive and busy  rather than being productive.

Being busy is not being effective. Activity is not achievement. Yet many businesses reward people who look busy. They work long hours, they seem to take on many tasks/projects and they rush from one to the next. I believe this creates more busyness and less productivity.

I think businesses should reward people who can get all their work done without working many extra hours. Companies should reward people who set boundaries and deliver high quality work, rather than say yes to everything.

But it easy to get caught in the “I’m busy” syndrome.

I suggest we can take a different approach. Focus on achievement not activity. Ask yourself “will this task move me closer to my goals/objectives?” If NO, then think seriously before doing it. I am not saying be totally selfish and only do what you want. I am saying make a conscious choice about what you do.

Try it for a week and let me know if your feel more productive and balanced.

Have the time of your life.

Michael

May 302013
 

Time Management tip:

How to Improve Your Time Management through Clarity.

We are all time pressured. There is so much to do and with limited resources. We want more balance in our time. I hear these types of statements each week from my clients. But, when I ask one question, about 80% don’t have a clear answer. This is the question:

If you could magically have an extra hour a day what would you spend it doing?

Clarity of purpose makes a huge difference to your time management. Ask your self, “what do I ultimately want to achieve?”

How you spend your time each week impacts on what you achieve in your life. Think about where you were at three years ago. Now think about where you are now. Are you happy with what you have achieved and experienced? Whether the answer is yes or no doesn’t matter. My point is what you get comes from how you choose to spend your time.

Let’s take a specific example. One of my clients told me that three years ago he said to himself he needed to improve his fitness and focus more on his health. Today is he even less healthy than three years ago. Why? Because each week there was a reason (or excuse) for not starting (or continuing) the focus on health.

Then he woke up one morning and it was three years later — his behaviour had not changed.

Get clear about what you really want. And get clear about how you would feel in three years time if you had done basically nothing about achieving it.

Have the time of your life.

Michael

May 292013
 

Time Management Tip:

How your workspace impacts your time management.

David Allen, in his latest GTD newsletter, reminds us how important it is to create the right space so you can be productive. When he says space he means both mentally and physically.

David says, “To tackle something most productively you need room. Physically you need all your tools in order and an open space for spreading your raw elements and assembling structures. Psychically you need an empty head, clear of distractions and unfinished business holding your attention hostage”

Here is the link to the full article http://www.davidco.com/newsletters/archive/0513.html

The bottom line is that your physical space impacts on your mental state, which in turn influences your productivity.

In the most simple terms set up your work space with a structure that works for you and then put stuff where it belongs in your structure.

Have the time of your life,

Michael

May 242013
 

Time Management Tip:

How Routines Lead to Effective Time Management.

Routines are a great way to improve your time management because they remove the thinking and decision making and help you take action.

Ask anyone who has a consistent regular routine. This could be exercising every morning at 6am. A more common example is having a morning coffee or the way you get to work. You just these things without having to make a decision.

When you have a choice it is easier to be less effective. To go back to sleep rather than exercise. To react to an interruption rather than do some planning.

Try to strengthen simple routines. Because on a day to day basis, we’re stressed, we’re overwhelmed. We can’t think about, what’s our priority, or what’s the best thing to do? You need to have a routine in place.

A routine makes the action as frictionless as possible so it becomes easier to invest your time in what you want to do and you’re much more likely to do it.

Try creating a routine today and let me know how it works for you.

Have the time of your life.

Michael

May 222013
 

Time Management Tip:

In our busy world today we are under consistent time pressure. Unfortunately we tend to ask ourselves questions that lead to us feeling worse and being less effective. Questions such as “Why can’t I get what more things done?” or “Why does this always happen to me?” are dis-empowering and create more stress.

Anthony Robbins believes that questions shape and direct our attention and focus. Robbins tells us to ask empowering questions that create a positive focus. So what questions help you to improve your time management? One of the most powerful questions is:

“What is the best use of my time right now?”

This question helps you to take a step back and focus on what is most important, rather than just being reactive. It is a perfect question to ask whenever you have an interruption, or whenever you feel that you are not making good use of your time.

Do you ever feel like you get to the end of the day and you didn’t do anything on your list or you can hardly remember what you were working on during the day?

Then this is a great question to help you improve your time management and focus.

Try it and let me know how it works for you.

Have the time of your life.

Michael

 

May 162013
 

Time Management Tip: GTD, David Allen’s Getting Things Done Time Management system.

GTD, based on David Allen’s book, Getting Things Done, is one of the most popular Time Management Systems.

GTD have scheduled a Keys to Getting Things Done webinar with Australia and New Zealand in mind.

It’s a live webinar that will give you a fast and fun overview of the keys to Getting Things Done, led by one of our senior coaches. You’ll learn about the best practices for managing the five phases of your workflow: Collect, Process, Organize, Review, and Do. Experience a “mind sweep” and walk through the decision-making model for moving your input from undefined “stuff” to clear outcomes and actions. Get tips for setting up or fine-tuning a seamless GTD system.

If you’re getting started with GTD, this overview will give you a better understanding of how to manage your workflow with GTD. If you’re more experienced with GTD, it’s a chance to see if you have any gaps in your system and find ways to sharpen your GTD mastery.

This Keys to Getting Things Done webinar is scheduled for the morning of Friday, 7 June.
Click here to register.

You can find a complete schedule of our upcoming GTD webinars here.

And please let us know what GTD topics you would like covered in future webinars.

Have the time of your life  :-)

Michael