Feb 122014

Time Management Tip:

How To Perform At Your Peak Every Day: 10 Tips For Working Smarter In 2014

From the article by David Rock. Get the full details here


1. Don’t check your email first thing. 

2. Make your first task of the day prioritizing your top three goals.

3. Conserve your decision-making energy at every opportunity.

4. Find and protect your quality thinking time.

5. Reserve meetings for your low-focus time.

6. Don’t waste precious energy multitasking. Single-task as much as you can.

7. At the beginning of each meeting, decide where you want to be by the end and the most effective effective way to get there.

8. Learn to maintain a positive state of mind.

9. Carve out down time.

10. Celebrate small wins.

May 2014 be your best year yet!


Sep 112013
Time Management Tip: Forget time management, you need Time Protection.
When my clients reflect and analyse on how they use their time, one pattern arises almost every time – a lack of interrupted blocks of time.
It seems today that we are constantly interrupted, which significantly reduces our focus, our creativity and our ability to think strategically. This is a massive drain on productivity and leads to poor staff engagement.
Don’t just manage time, you must protect your time.
To work effectively you need uninterrupted blocks of time in which you can complete meaningful work. When you know for certain that you won’t be interrupted, your productivity is much, much higher.
My clients have found the results are amazing. Matt, for example, felt like he achieved more in one 1.5 hour block  than a full day of work with interruptions. Most of my client agree that a 90 minutes is ideal for a single block of time.
Imagine getting more done in 90 minutes of uninterrupted time that you do in the rest of the day!
The big question I get asked is how? How do you find 90 minute uninterrupted blocks. After much research my simple answer is hide!  Literally find a place where you can hide away. It might be an out of the way meeting room, working from home, or a coffee shop away from the office where no-one knows you.
Try hiding and see how your productivity, clarity and strategic thinking improve.
Have the time of your life today!

Here are some more time management resources.

Time Management Articles

Time Management Books

Time Management Videos 

Aug 292013

Time Management Tip: Make a commitment to improve your time management

Five frogs are sitting on a log. Four decide to jump off. How many are left? Five, because deciding is different than doing.”

Many people I talk to should all over themselves. They might think about what they should do, or they will get a sudden inspiration “I should plan my week.” Rarely do these shoulds turn into I did, I finished, I completed.

Thoughts & decisions are worthless … unless you turn them into commitments.

Can you tell when you are holding back on committing to action? Or when others are avoiding committing to action? I see it all the time in meetings and in my coaching sessions. I hear comments like “I could do that” “that’s a good idea” “yeah, that could work.”

But there is hesitation and a lack of any sign they are committed to action.

For example in my coaching sessions if a client says “that’s a good option” stops talking and sits back in their chair, I am concerned there is a lack on commitment. If they say “that’s a good idea, I’ll do that” and they lean in nodding and write in their diary, then I am believe they have made a commitment to themselves to take action.

Do you make clear commitments to yourself? Have you really committed to improving your time management?

Here are some more time management resources.

Time Management Articles

Time Management Books

Time Management Videos 

Have the time of your life.


Aug 272013

Time Management Tip: Sometimes doing less gets more done.

I was reading an article from David Allen, author of the Time Management Book, Getting Things Done (GTD) and the take away message for me was:

Sometimes we need to do less so we can get things done.

In the article (see link below) David says that to get to his ideal state of mind & emotion he does not work harder and faster.

He creates his best state of mind by letting go, by getting quiet and just being.

I believe David’s insight is the key to effective time management in 2013 & beyond. No longer can we do everything or catch-up. No amount of working harder and faster will get you there. At times we must slow down and make choices about what to do and what not to do.

David Allen’s food for thought

Here are some more time management resources.

Time Management Books

Time Management Articles

Time Management Videos 

Have the time of your life.


Aug 262013

Time Management Tip: How procrastination can help effectiveness.

Last week one of my clients was completely frustrated. “How come so many tasks take much longer that they should?” she complained.

We are not very good at estimating how long a task will take.

Often these tasks take 2 or 3 times as long as you think they should. Why? There are several reasons. One is that we are just really poor at time estimation.

Second is that we are constantly interrupted which stops your thinking flow and wastes as much 15 minutes not including the time of the interruption.

Third, our mind energy is not at the right level for the task. And this is when procrastination actually helps you to be productive. If you find that your mindset is just not right for an important task such as a major proposal or a creative presentation, then stop!

Think about your energy levels and how they flow during the day. Now reschedule the task for a time when your energy and mindset will get the job in the least time.

Here are some more time management resources.

Time Management Articles

Time Management Books

Time Management Videos 

Have the time of your life.


Aug 192013

Time Management Tip: Find the thief that steals your time.

” Where does my time go?” is one of the most common questions I get asked. People describe feeling like time has been stolen during their day.

We have 86,400 seconds each day — that’s 1440 very precious minutes every day.

But do you treat each minute like they are precious – like say diamonds?

Most people don’t because they believe they will get another 1440 minutes tomorrow. And maybe you will (maybe you won’t). On the other hand you cannot store or save time. One minute wasted is a minute you can never get back.

I believe nothing is more precious than time because we can’t get it back and we cannot save it. What can you do today to make the best use of your 1440 minutes?

So who is the thief that steals your time? There may be many people who distract and interrupt you, but the person that steals our time the most is ourselves!

Here are some more time management resources.

Time Management Videos 

Time Management Articles

Time Management Books

Have the time of your life.



Aug 132013

Time Management Tip: Run Effective Meetings

I am on the advisory board of a few small businesses and recently one of the managers was asking me about running effective meetings. Ian was concerned that the meetings were more of a waste of time than something that added value.

Then I found a site online that calculated the cost of ineffective meetings (see link below).

The cost for a 15 person small business was $67,547 for the year!

That staggered me and I immediately contacted Ian and told him how right he was. Ineffective meetings have a massive impact.

So how do you make sure you run effective meetings?

Here are some tips to run effective meetings.

1. Ask yourself do you really need a meeting?

2. Create a checklist for running effective meetings (this list is a great place to start)

3. Have a very clear purpose for the meeting that everyone understands

4. Never mix meetings purposes, especially short term and long term.

5. Invite relevant people and decide who is required and who is optional

6. Have a clear & specific agenda and circulate it before the meeting

7. Have a chairperson that controls the flow of the meeting including timing

8. Start and end meetings at odd times e.g. start at 10.03 and end at 10.44 am

9. Document action items with dates and person responsible

10. Make it interesting – create some “drama” – something that captures people’s attention and makes them want to listen and be involved.

Here are some more time management resources.

Time Management Videos 

Time Management Articles

Time Management Books

Link to the cost of bad meetings

Have the time of your life.



Jul 312013

Time Management Tip:

How to create an extra hour a day.

Do you feel like time flies through the day and before you know it the day has gone. Worse you struggle to remember what you did and you doesn’t have a real sense of achievement or progress.

If you do you feel like that at the end of the day you are like almost all the people I talk to.

How would you like an extra hour a day.

One of the easiest ways my clients have a created what feels like an extra hour a day is to track your energy levels and define your high productivity period.

Our energy goes up and down during our waking hours. Do you know when you are most productive?

My clients tell me they are 2 – 5 times more effective in their high productivity period compared to the rest of the day.

Find out when you are at your most productive and use that time for a HIT – that’s a high impact task – that gives you a clear sense of progress and achievement. You will complete this task is less than half the time of trying to do it when you are tired and/or distracted.

For example, Craig, a small business MD, was trying to complete a new strategic plan at the end of the day after most of his staff had left. “It’s the only time I don’t get interrupted” he said. But several weeks later he was struggling to make progress.

He found he was continually reworking the plan.

Craig identified his high productivity period as mid morning. He planned an interruption free block of time to work on the strategic plan. He completed the plan in 4 days.

Craig estimates he saved 10 – 20 hours using this approach compared to trying to do the strategy at the end of the day.

Create your extra hour a day by identifying you high productivity period and completing high impact tasks in that time.

Want to take more control of your time? Here are some tips you probably haven’t hear before.

Have the time of your life today!


Jul 172013

Time Management Tip:

Here’s a way to rescue your time.

Ever got to the end of a day and wondered where your time went. People in my programs tell me this happens all the time to them (sometimes it’s even the whole week!)

What if there was a way to rescue your time!

I don’t have a time machine, sorry. But there is a great tool that can monitor your time, based on how you have used your computer, and give you insights as to where your time goes. Try Rescue Time.

Once you understand where your times goes you can significantly improve your time management.

Tracking your time is a very powerful time management technique. Most people I talk to tell me that it is “painful” to track their time. Here’s a tool that makes tracking your time really easy – Time Tracking Tool.

Now you can work out ways to reduce distractions and increase time spent on your highest priorities.

Want to take more control of your time? Here are some tips you probably haven’t hear before.

Have the time of your life today.